Engage Digital Partners

Recruitment Privacy Policy

Engage Digital Partners Limited (Company Number 07923215) understands that your privacy is important to you. Engage Digital Partners may process your personal data in their capacity as data controllers. We are committed to respecting your privacy and protecting your personal data, which is any information that is capable of identifying you as an individual person. This Recruitment Privacy Notice (Privacy Notice) describes how we handle and protect your personal data in connection with General Data Protection Regulation 2016 (GDPR) and the Data Protection Act 2018 (DPA).

This Privacy Notice only applies to the personal data of job applicants who are potential candidates for employment. It does not apply to our employees, contractors or clients, or other personal data that Engage Digital Partners collects for other purposes.

As used in this Privacy Notice, personal data means physical or digital information that identifies job applicants and potential candidates for employment with us, either submitted as part of the online application and/or through alternative channels (e.g. via professional recruiting firms).

We will process your personal data in accordance with this Privacy Notice, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.

By submitting your personal data to us, you acknowledge that:
  • You have read and understood this Privacy Notice and agree to the use of your personal data as set out herein.
  • You are not required to provide any requested information to us, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.
  • All of your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
  • This Privacy Notice does not form part of any contract of employment offered to candidates hired by Engage Digital Partners.
Personal data we collect

The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the position is located, and not the country in which you reside. 

We usually collect personal data directly from you when you apply for a role with us, such as your name, address, contact information, work and educational history, achievements, and test results. We also may collect personal data about you from third parties, such as professional recruiting firms, your references, prior employers, Engage employees with whom you have interviewed and employment background check providers, to the extent this is permitted by applicable law.

Sensitive personal data is a subset of personal data and includes ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, as well as other categories as prescribed by law. We do not seek to obtain and will not collect such data about a candidate unless permitted to do so by applicable laws.

Use of your personal data

We collect and use your personal data for legitimate human resources and business management reasons including:

  • Identifying and evaluating candidates for potential employment, as well as for future roles that may become available
  • Recordkeeping in relation to recruiting and hiring
  • Ensuring compliance with legal requirements, including diversity and inclusion requirements and practices
  • Conducting criminal history checks as permitted by applicable law
  • Protecting our legal rights to the extent authorised or permitted by law; or
  • Emergency situations where the health or safety of one or more individuals may be endangered

We may also analyse your personal data or aggregated/pseudonymized data to improve our recruitment and hiring process and augment our ability to attract successful candidates.

We process your personal data for the purposes described above: when we have your consent to do so; when necessary to enter into an employment contract with you; when necessary for us to comply with a legal obligation; or when necessary for the purposes of our legitimate interests as an employer operating globally.

We may desire to retain your personal data to consider you for future employment opportunities. In such an event we will seek your consent, either prior to or after you formally apply for a job opportunity.

Data recipients and international data transfers

Your personal data may be accessed by recruiters and interviewers working in the country where the position for which you are applying is based, as well as by recruiters and interviewers working in different countries within the Engage Digital Partners organisation. Individuals performing administrative functions and IT personnel within Engage may also have limited access to your personal data to perform their jobs. 

In addition, we may disclose or transfer your personal data in the event of a reorganisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

Data retention

If you accept an offer of employment by us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country requirements. If we do not employ you, we may nevertheless continue to retain and use your personal data for a period of time for system administration purposes, to consider you for potential future roles, and to perform research.  Thereafter, we retain a minimum amount of your personal data to recruiting activity with us.

Security

We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorised personnel of Engage are provided access to personal data and they are required to treat this information as confidential. The security of communications sent by electronic means or by post cannot be guaranteed. Each individual that provides information to us via the internet or by post does so at their own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, data where the security of information is not within our control. If you suspect any misuse or loss of, or unauthorised access to, your data, you should let us know immediately using the contact details below.

Your rights

We take reasonable steps that are designed to keep your personal data accurate, complete, and up to date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that our processing of your personal data complies with this Privacy Notice and applicable law.

GDPR gives you certain rights to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may have the right to request a copy of the personal data we have collected about you and to have any inaccuracies about you corrected. You may also request that we cease processing your personal data, although note that we may need to retain certain personal data where required or permitted to under applicable law.

If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at jobs@engagedigitalpartners.com or in writing to the details below.

To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. 

You have the right to lodge a complaint with a supervisory authority if you consider that the processing of your data infringes the GDPR or the DPA. In the case of the UK, this is the Information Commissioner’s Office (ico.org.uk).

We do not make recruiting or hiring decisions based solely on automated decision-making.

Contact

If you have any questions about this Privacy Notice, our Privacy Policy or our Cookie Policy, please contact us at:
Engage Digital Partners
610 Chiswick High Road
Chiswick
W4 5RU
+44 (0) 20 8834 5966
privacy_information@engagedigitalpartners.com
Engage Digital Partners reserves the right to modify this Privacy Notice. We will post any changes to our Privacy Notice on this page. Please check this page regularly to keep up-to-date.