The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the position is located, and not the country in which you reside. 

We usually collect personal data directly from you when you apply for a role with us, such as your name, address, contact information, work and educational history, achievements, and test results. We also may collect personal data about you from third parties, such as professional recruiting firms, your references, prior employers, Engage employees with whom you have interviewed and employment background check providers, to the extent this is permitted by applicable law.

Sensitive personal data is a subset of personal data and includes ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, as well as other categories as prescribed by law. We do not seek to obtain and will not collect such data about a candidate unless permitted to do so by applicable laws.

We collect and use your personal data for legitimate human resources and business management reasons including:

We may also analyse your personal data or aggregated/pseudonymized data to improve our recruitment and hiring process and augment our ability to attract successful candidates.

We process your personal data for the purposes described above: when we have your consent to do so; when necessary to enter into an employment contract with you; when necessary for us to comply with a legal obligation; or when necessary for the purposes of our legitimate interests as an employer operating globally.

We may desire to retain your personal data to consider you for future employment opportunities. In such an event we will seek your consent, either prior to or after you formally apply for a job opportunity.

Your personal data may be accessed by recruiters and interviewers working in the country where the position for which you are applying is based, as well as by recruiters and interviewers working in different countries within the Engage Digital Partners organisation. Individuals performing administrative functions and IT personnel within Engage may also have limited access to your personal data to perform their jobs. 

In addition, we may disclose or transfer your personal data in the event of a reorganisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

If you accept an offer of employment by us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country requirements. If we do not employ you, we may nevertheless continue to retain and use your personal data for a period of time for system administration purposes, to consider you for potential future roles, and to perform research.  Thereafter, we retain a minimum amount of your personal data to recruiting activity with us.

We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorised personnel of Engage are provided access to personal data and they are required to treat this information as confidential. The security of communications sent by electronic means or by post cannot be guaranteed. Each individual that provides information to us via the internet or by post does so at their own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, data where the security of information is not within our control. If you suspect any misuse or loss of, or unauthorised access to, your data, you should let us know immediately using the contact details below.

We take reasonable steps that are designed to keep your personal data accurate, complete, and up to date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that our processing of your personal data complies with this Privacy Notice and applicable law.

GDPR gives you certain rights to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may have the right to request a copy of the personal data we have collected about you and to have any inaccuracies about you corrected. You may also request that we cease processing your personal data, although note that we may need to retain certain personal data where required or permitted to under applicable law.

If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at jobs@engagedigitalpartners.com or in writing to the details below.

To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. 

You have the right to lodge a complaint with a supervisory authority if you consider that the processing of your data infringes the GDPR or the DPA. In the case of the UK, this is the Information Commissioner’s Office (ico.org.uk).

We do not make recruiting or hiring decisions based solely on automated decision-making.